Design Review Process

Committee Approval


Homeowners must receive Design Review Committee (DRC) approval before beginning construction on exterior modification projects outlined in the Design Guidelines (PDF). Applications can be submitted in person, by email or by traditional mail. The Modification Application can be completed online or downloaded (PDF)* and submitted. 

*Please note: Based on your browser settings, the downloadable version of the Modification Application might or might not be fillable within your browser window. If it's not, please save the file to your computer and open it with Adobe Acrobat Reader. 

Missed Items


To help with the information-gathering process, we've prepared a checklist of Commonly Missed Items (PDF). Note, this list is not all-inclusive; please see the Design Guidelines for full specifics. If you cannot find the answers to your questions, please contact Design Review Coordinator Susan Claeys.

Review


Once an application is received, it will undergo a precursory review. If needed information is missing, the applicant will be contacted with questions prior to the DRC meeting.

Responses


Once the DRC has reviewed the application, one of four responses will be issued by email to the address on the application within three business days.

Potential responses include:
  • Approved with conditions: Applicant is cleared to proceed with the modification project, so long as listed conditions are met.
  • Approved: Applicant is cleared to proceed with the modification project.
  • Denied: Applicant is not cleared to proceed with the modification project. The homeowner may appeal this decision to the DRC. See Appendix A of the Design Guidelines for stipulations.
  • More information required: No decision has been rendered, as more information from the applicant is required. Depending on the type and amount of information, a decision could be immediately rendered after receiving the response, or the applicant may have to wait until the next meeting.
The DRC may take up to 45 days to make a decision. If you don't receive an email containing the DRC's decision within three business days of the meeting, it may be because the DRC requires additional time to consider your application. 

Variance Requests


If an applicant's request does not meet the requirements of the Design Guidelines, they can request a variance to the policy by marking their application as a deviation under Item No. 1 on the form. If requesting a variance, the applicant must submit a supplemental statement of hardship detailing why they are unable to fulfill the requirements of the Design Guidelines.